Embassy of Ukraine in the Republic
of Singapore
of Singapore
ukr
| 50 Raffles Place # 16 - 05 Singapore Land Tower Singapore 048623 tel: (65)6535 6550 fax: 6535 2116 |
Embassy of Ukraine in the Republic
of Singapore
of Singapore
Authentication by the Consular Section
After a document has been so authenticated by the Ministry of Foreign Affairs of the Republic of Singapore, it may then be submitted to
the Consular Section for "authentication".
When presenting official documents to the Consular Section for legalization:
(a) individuals should also provide a document that confirms his or her identity, as well as a declaration addressed to the Consular
Section, dated and signed by the individual, which also identifies the document to be legalized by the Consular Section and for what
purpose;
(b) legal entities should present on their letterhead and signed by an authorized representative of the legal entity a request for intended
use of the document.
intended use of the document.
In the event that an individual or legal entity submits a declaration for the legalization of documents through a representative, a power of
attorney or other notarized document confirming authority on the representative to act on behalf of the individual or legal entity, whose
document is being presented for legalization, must also be submitted.
without the attachment, must be provided. In doing so, care must be taken not to remove any staples. Photocopies of multi-page
documents must be in exact sequential order as the original, collated and attached to the original document with a clip. Failure to comply
documents must be in exact sequential order as the original, collated and attached to the original document with a clip. Failure to comply
will result in the return of the documents unprocessed.
will result in the return of the documents unprocessed.
2. The Consular Section will legalize only those documents which are duly authenticated by relevant Singaporean authorities as outlined
above.
3. The fees for legalization are:
For private persons - S$ 100 SGD per each document;
For legal entities - S$ 300 SGD per each document.
Payment should be in the exact amount of the appropriate fee as listed above. The payment should be only in the form of a certified
personal check, bank check or money order, made payable to the Embassy of Ukraine in the Republic of Singapore. Cash is not
accepted. Do not send payment for return postage. The fee is not refundable after the legalization of documents.
The fee is doubled for "RUSH" requests, i.e. Legalization of documents within less than two working days.
4. Legalization processing time is two business days.
At the specific request of a submitter, documents may be legalized on the working day of their receipt by the Consular Section if
received before 12.30 PM or on the following working day if they are delivered by mail or courier service after 12.30 PM.
5. Documents brought in for legalization are accepted by the Consular Section from 9:30 a.m. to 12:30 p.m. ET on Monday, Tuesday,
Thursday and Friday, with the exception of Ukrainian and Singaporean public holidays. In addition, documents may be delivered to the
Consular Section by mail or courier service. The legalized documents, if to be picked up in person, may only be released to their owner
or his or her designee pursuant to notarized written instructions from the owner. If the documents are to be returned by mail or a courier
service, the Consular Section must be provided with a prepaid self-addressed return envelope or a courier service waybill together with
the courier service's envelope. If none is provided, the documents will be held by the Consular Section gratis pending: (a) their pick up
in person by their owner or designee, or (b) such time as a prepaid self-addressed envelope or a courier service way bill together with
the courier service's envelope is provided for their return. The Consular Section disclaims any responsibility for any mail that is lost,
damaged, misdirected or delivered late.
After a document has been so authenticated by the Ministry of Foreign Affairs of the Republic of Singapore, it may then be submitted to
the Consular Section for "authentication".
When presenting official documents to the Consular Section for legalization:
(a) individuals should also provide a document that confirms his or her identity, as well as a declaration addressed to the Consular
Section, dated and signed by the individual, which also identifies the document to be legalized by the Consular Section and for what
purpose;
(b) legal entities should present on their letterhead and signed by an authorized representative of the legal entity a request for intended
use of the document.
intended use of the document.
In the event that an individual or legal entity submits a declaration for the legalization of documents through a representative, a power of
attorney or other notarized document confirming authority on the representative to act on behalf of the individual or legal entity, whose
document is being presented for legalization, must also be submitted.
without the attachment, must be provided. In doing so, care must be taken not to remove any staples. Photocopies of multi-page
documents must be in exact sequential order as the original, collated and attached to the original document with a clip. Failure to comply
documents must be in exact sequential order as the original, collated and attached to the original document with a clip. Failure to comply
will result in the return of the documents unprocessed.
will result in the return of the documents unprocessed.
2. The Consular Section will legalize only those documents which are duly authenticated by relevant Singaporean authorities as outlined
above.
3. The fees for legalization are:
For private persons - S$ 100 SGD per each document;
For legal entities - S$ 300 SGD per each document.
Payment should be in the exact amount of the appropriate fee as listed above. The payment should be only in the form of a certified
personal check, bank check or money order, made payable to the Embassy of Ukraine in the Republic of Singapore. Cash is not
accepted. Do not send payment for return postage. The fee is not refundable after the legalization of documents.
The fee is doubled for "RUSH" requests, i.e. Legalization of documents within less than two working days.
4. Legalization processing time is two business days.
At the specific request of a submitter, documents may be legalized on the working day of their receipt by the Consular Section if
received before 12.30 PM or on the following working day if they are delivered by mail or courier service after 12.30 PM.
5. Documents brought in for legalization are accepted by the Consular Section from 9:30 a.m. to 12:30 p.m. ET on Monday, Tuesday,
Thursday and Friday, with the exception of Ukrainian and Singaporean public holidays. In addition, documents may be delivered to the
Consular Section by mail or courier service. The legalized documents, if to be picked up in person, may only be released to their owner
or his or her designee pursuant to notarized written instructions from the owner. If the documents are to be returned by mail or a courier
service, the Consular Section must be provided with a prepaid self-addressed return envelope or a courier service waybill together with
the courier service's envelope. If none is provided, the documents will be held by the Consular Section gratis pending: (a) their pick up
in person by their owner or designee, or (b) such time as a prepaid self-addressed envelope or a courier service way bill together with
the courier service's envelope is provided for their return. The Consular Section disclaims any responsibility for any mail that is lost,
damaged, misdirected or delivered late.
Quite often, Singaporean citizens and business persons require that certain documents be "legalized" or
"authenticated" so that they can be used in Ukraine. The procedures to be followed depend on the nature of the
documents and are similar to the requirements of all other governments throughout the world.
Notarization
If the document is in the Ukrainian language and requires merely notarization, then it may be signed by the signatory
person before a Ukrainian consular officer at the Consular Section who will thereafter notarize it. The fee for such
notarization is S$ 150 SGD per document. This procedure is known as the "notarization" process and is substantially
similar to the procedures followed here in Singapore.
Authentication by the Ministry of Foreign Affairs of the Republic of Singapore
All other documents which are issued by Singaporean governmental, or which are business documents or are
documents which have been previously notarized in accordance with the various procedures must be "authenticated"
by the Commissioners for Oaths of the Ministry of Foreign Affairs of the Republic of Singapore.
"authenticated" so that they can be used in Ukraine. The procedures to be followed depend on the nature of the
documents and are similar to the requirements of all other governments throughout the world.
Notarization
If the document is in the Ukrainian language and requires merely notarization, then it may be signed by the signatory
person before a Ukrainian consular officer at the Consular Section who will thereafter notarize it. The fee for such
notarization is S$ 150 SGD per document. This procedure is known as the "notarization" process and is substantially
similar to the procedures followed here in Singapore.
Authentication by the Ministry of Foreign Affairs of the Republic of Singapore
All other documents which are issued by Singaporean governmental, or which are business documents or are
documents which have been previously notarized in accordance with the various procedures must be "authenticated"
by the Commissioners for Oaths of the Ministry of Foreign Affairs of the Republic of Singapore.
Embassy of Ukraine in the Republic of Singapore
1. Foreign Company's Representation
According to the Chapter 5 of the Law of Ukraine "On the foreign economic activity", in order to register a representation office of a
foreign company on the territory of Ukraine, it is necessary to provide the Ministry of Foreign Economic Relations and Trade of Ukraine
with the following documentation:
- an application for registration of a representation office drawn up in free format;
- an excerpt from the trade/banking roll of the country where the foreign company is officially incorporated (articles of incorporation,
registration under Business Names Act, etc.);
- a bank statement (certificate) where the applicant's account is officially registered;
- a power of attorney to carry out representative functions prepared according to the laws of the country where the foreign company is
officially incorporated.
The aforementioned documents should be submitted in two languages (English or French and Ukrainian), notarized in compliance with
the procedure in the country of issue and then properly legalized in Ukrainian consular office.
The registration fee for a representation office is US$ 2,500 (Must be paid in Ukraine).
2. Joint Venture
The procedure for establishing a joint venture depends upon the form of Joint Venture (Joint Stock Company, Limited Liability Company,
etc.). Regardless the form of Joint Venture, the following documents should be submitted to the appropriate authorities in Ukraine:
- an application to the Head of the Department of Foreign Economic Relations within a regional (city or district) office of the State
Administration;
- statutory documents (statute and statutory agreement);
- certificate of legal address of the Joint Venture;
- a bank statement where the applicant's account is officially registered; - a power of attorney to carry out representative functions
prepared according to the laws of the country where the foreign company is officially incorporated.
The aforementioned documents should be submitted in two languages (English and Ukrainian), notarized in compliance with the
procedure in the country of issue and then properly legalized in Ukrainian consular office.
The fee for JV's registration depends upon the type of Joint Venture and should be paid in Ukrainian currency. The authorized capital
(statutory fund) of JV is a subject for minimum size requirements, which differ depending upon the type of JV.
3. Procedure for Legalization of Documents in the Consular Office of the Embassy of Ukraine in the Republic of Singapore.
First the documents in two languages (English and Ukrainian) should be notarized by a Notary, then the documents should be
authorized by the Commissioners for Oaths of the Ministry of Foreign Affairs of the Republic of Singapore.
Then the documents should be legalized by the Consular Section of the Embassy of Ukraine in the Republic of Singapore. The
procedure takes 2 business days. The cost of legalization of each set of documents is S$300 SGD per each document.
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