Quite often, Singaporean citizens and business persons require that certain documents be "legalized" or
"authenticated" so that they can be used in Ukraine. The procedures to be followed depend on the nature
of the documents and are similar to the requirements of all other governments throughout the world.
Notarization
If the document is in the Ukrainian language and requires merely notarization, then it may be signed by
the signatory person before a Ukrainian consular officer at the Consular Section who will thereafter
notarize it. This procedure is known as the "notarization" process and is substantially similar to the
procedures followed here in Singapore.
Authentication by the Ministry of Foreign Affairs of the Republic of Singapore
All other documents which are issued by Singaporean governmental, or which are business documents or
are documents which have been previously notarized in accordance with the various procedures must be
"authenticated" by the Commissioners for Oaths of the Ministry of Foreign Affairs of the Republic of
Singapore.
Authentication by the Consular Section
After a document has been so authenticated by the Ministry of Foreign Affairs of the Republic of
Singapore, it may then be submitted to the Consular Section for "authentication".
When presenting official documents to the Consular Section for legalization:
(a) individuals should also provide a document that confirms his or her identity, as well as a declaration
addressed to the Consular Section, dated and signed by the individual, which also identifies the
document to be legalized by the Consular Section and for what purpose;
(b) legal entities should present on their letterhead and signed by an authorized representative of the
legal entity a request for legalization to the Consular Section, which includes the legal entity's address,
identifies the document to be legalized and states the intended use of the document.
In the event that an individual or legal entity submits a declaration for the legalization of documents
through a representative, a power of attorney or other notarized document confirming authority on the
representative to act on behalf of the individual or legal entity, whose document is being presented for
legalization, must also be submitted.
1. Each document submitted to the Consular Section for legalization must also be accompanied by a
photocopy of the entire original. When submitting any documents having any pages with overlapping
attachments, a photocopy ;of each such page, both with and without the attachment, must be provided. In
doing so, care must be taken not to remove any staples. Photocopies of multi-page documents must be in
exact sequential order as the original, collated and attached to the original document with a clip. Failure
to comply will result in the return of the documents unprocessed.
2. The Consular Section will legalize only those documents which are duly authenticated by relevant
Singaporean authorities as outlined above.
3. The fees for legalization are:
For private persons - S$ 40 SGD per each document;
For legal entities - S$ 290 SGD per each document.
Payment should be in the exact amount of the appropriate fee as listed above. The payment should be
only in the form of a certified personal check, bank check or money order, made payable to the Embassy
of Ukraine in the Republic of Singapore. Cash is not accepted. Do not send payment for return postage.
The fee is not refundable after the legalization of documents.
The fee is doubled for "RUSH" requests, i.e. Legalization of documents within less than two working days.
4. Legalization processing time is two business days.
At the specific request of a submitter, documents may be legalized on the working day of their receipt by
the Consular Section if received before 12.30 PM or on the following working day if they are delivered by
mail or courier service after 12.30 PM.
5. Documents brought in for legalization are accepted by the Consular Section from 9:30 a.m. to 12:30
p.m. ET on Monday, Tuesday, Thursday and Friday, with the exception of Ukrainian and Singaporean
public holidays. In addition, documents may be delivered to the Consular Section by mail or courier
service. The legalized documents, if to be picked up in person, may only be released to their owner or his
or her designee pursuant to notarized written instructions from the owner. If the documents are to be
returned by mail or a courier service, the Consular Section must be provided with a prepaid
self-addressed return envelope or a courier service waybill together with the courier service's envelope. If
none is provided, the documents will be held by the Consular Section gratis pending: (a) their pick up in
person by their owner or designee, or (b) such time as a prepaid self-addressed envelope or a courier
service way bill together with the courier service's envelope is provided for their return. The Consular
Section disclaims any responsibility for any mail that is lost, damaged, misdirected or delivered late.
"authenticated" so that they can be used in Ukraine. The procedures to be followed depend on the nature
of the documents and are similar to the requirements of all other governments throughout the world.
Notarization
If the document is in the Ukrainian language and requires merely notarization, then it may be signed by
the signatory person before a Ukrainian consular officer at the Consular Section who will thereafter
notarize it. This procedure is known as the "notarization" process and is substantially similar to the
procedures followed here in Singapore.
Authentication by the Ministry of Foreign Affairs of the Republic of Singapore
All other documents which are issued by Singaporean governmental, or which are business documents or
are documents which have been previously notarized in accordance with the various procedures must be
"authenticated" by the Commissioners for Oaths of the Ministry of Foreign Affairs of the Republic of
Singapore.
Authentication by the Consular Section
After a document has been so authenticated by the Ministry of Foreign Affairs of the Republic of
Singapore, it may then be submitted to the Consular Section for "authentication".
When presenting official documents to the Consular Section for legalization:
(a) individuals should also provide a document that confirms his or her identity, as well as a declaration
addressed to the Consular Section, dated and signed by the individual, which also identifies the
document to be legalized by the Consular Section and for what purpose;
(b) legal entities should present on their letterhead and signed by an authorized representative of the
legal entity a request for legalization to the Consular Section, which includes the legal entity's address,
identifies the document to be legalized and states the intended use of the document.
In the event that an individual or legal entity submits a declaration for the legalization of documents
through a representative, a power of attorney or other notarized document confirming authority on the
representative to act on behalf of the individual or legal entity, whose document is being presented for
legalization, must also be submitted.
1. Each document submitted to the Consular Section for legalization must also be accompanied by a
photocopy of the entire original. When submitting any documents having any pages with overlapping
attachments, a photocopy ;of each such page, both with and without the attachment, must be provided. In
doing so, care must be taken not to remove any staples. Photocopies of multi-page documents must be in
exact sequential order as the original, collated and attached to the original document with a clip. Failure
to comply will result in the return of the documents unprocessed.
2. The Consular Section will legalize only those documents which are duly authenticated by relevant
Singaporean authorities as outlined above.
3. The fees for legalization are:
For private persons - S$ 40 SGD per each document;
For legal entities - S$ 290 SGD per each document.
Payment should be in the exact amount of the appropriate fee as listed above. The payment should be
only in the form of a certified personal check, bank check or money order, made payable to the Embassy
of Ukraine in the Republic of Singapore. Cash is not accepted. Do not send payment for return postage.
The fee is not refundable after the legalization of documents.
The fee is doubled for "RUSH" requests, i.e. Legalization of documents within less than two working days.
4. Legalization processing time is two business days.
At the specific request of a submitter, documents may be legalized on the working day of their receipt by
the Consular Section if received before 12.30 PM or on the following working day if they are delivered by
mail or courier service after 12.30 PM.
5. Documents brought in for legalization are accepted by the Consular Section from 9:30 a.m. to 12:30
p.m. ET on Monday, Tuesday, Thursday and Friday, with the exception of Ukrainian and Singaporean
public holidays. In addition, documents may be delivered to the Consular Section by mail or courier
service. The legalized documents, if to be picked up in person, may only be released to their owner or his
or her designee pursuant to notarized written instructions from the owner. If the documents are to be
returned by mail or a courier service, the Consular Section must be provided with a prepaid
self-addressed return envelope or a courier service waybill together with the courier service's envelope. If
none is provided, the documents will be held by the Consular Section gratis pending: (a) their pick up in
person by their owner or designee, or (b) such time as a prepaid self-addressed envelope or a courier
service way bill together with the courier service's envelope is provided for their return. The Consular
Section disclaims any responsibility for any mail that is lost, damaged, misdirected or delivered late.
How to Register a Foreign Company's Representation and Set Up a Joint Venture in Ukraine
1. Foreign Company's Representation
According to the Chapter 5 of the Law of Ukraine "On the foreign economic activity", in order to register a
representation office of a foreign company on the territory of Ukraine, it is necessary to provide the
Ministry of Foreign Economic Relations and Trade of Ukraine with the following documentation:
- an application for registration of a representation office drawn up in free format;
- an excerpt from the trade/banking roll of the country where the foreign company is officially incorporated
(articles of incorporation, registration under Business Names Act, etc.);
- a bank statement (certificate) where the applicant's account is officially registered;
- a power of attorney to carry out representative functions prepared according to the laws of the country
where the foreign company is officially incorporated.
The aforementioned documents should be submitted in two languages (English or French and Ukrainian),
notarized in compliance with the procedure in the country of issue and then properly legalized in
Ukrainian consular office.
The registration fee for a representation office is US$ 2,500 (Must be paid in Ukraine).
2. Joint Venture
The procedure for establishing a joint venture depends upon the form of Joint Venture (Joint Stock
Company, Limited Liability Company, etc.). Regardless the form of Joint Venture, the following documents
should be submitted to the appropriate authorities in Ukraine:
- an application to the Head of the Department of Foreign Economic Relations within a regional (city or
district) office of the State Administration;
- statutory documents (statute and statutory agreement);
- certificate of legal address of the Joint Venture;
- a bank statement where the applicant's account is officially registered; - a power of attorney to carry out
representative functions prepared according to the laws of the country where the foreign company is
officially incorporated.
The aforementioned documents should be submitted in two languages (English and Ukrainian), notarized
in compliance with the procedure in the country of issue and then properly legalized in Ukrainian consular
office.
The fee for JV's registration depends upon the type of Joint Venture and should be paid in Ukrainian
currency. The authorized capital (statutory fund) of JV is a subject for minimum size requirements, which
differ depending upon the type of JV.
3. Procedure for Legalization of Documents in the Consular Office of the Embassy of Ukraine in
the Republic of Singapore.
First the documents in two languages (English and Ukrainian) should be notarized by a Notary, then the
documents should be authorized by the Commissioners for Oaths of the Ministry of Foreign Affairs of the
Republic of Singapore.
Then the documents should be legalized by the Consular Section of the Embassy of Ukraine in the
Republic of Singapore. The procedure takes 2 business days. The cost of legalization of each set of
documents is S$290 SGD per each document.
1. Foreign Company's Representation
According to the Chapter 5 of the Law of Ukraine "On the foreign economic activity", in order to register a
representation office of a foreign company on the territory of Ukraine, it is necessary to provide the
Ministry of Foreign Economic Relations and Trade of Ukraine with the following documentation:
- an application for registration of a representation office drawn up in free format;
- an excerpt from the trade/banking roll of the country where the foreign company is officially incorporated
(articles of incorporation, registration under Business Names Act, etc.);
- a bank statement (certificate) where the applicant's account is officially registered;
- a power of attorney to carry out representative functions prepared according to the laws of the country
where the foreign company is officially incorporated.
The aforementioned documents should be submitted in two languages (English or French and Ukrainian),
notarized in compliance with the procedure in the country of issue and then properly legalized in
Ukrainian consular office.
The registration fee for a representation office is US$ 2,500 (Must be paid in Ukraine).
2. Joint Venture
The procedure for establishing a joint venture depends upon the form of Joint Venture (Joint Stock
Company, Limited Liability Company, etc.). Regardless the form of Joint Venture, the following documents
should be submitted to the appropriate authorities in Ukraine:
- an application to the Head of the Department of Foreign Economic Relations within a regional (city or
district) office of the State Administration;
- statutory documents (statute and statutory agreement);
- certificate of legal address of the Joint Venture;
- a bank statement where the applicant's account is officially registered; - a power of attorney to carry out
representative functions prepared according to the laws of the country where the foreign company is
officially incorporated.
The aforementioned documents should be submitted in two languages (English and Ukrainian), notarized
in compliance with the procedure in the country of issue and then properly legalized in Ukrainian consular
office.
The fee for JV's registration depends upon the type of Joint Venture and should be paid in Ukrainian
currency. The authorized capital (statutory fund) of JV is a subject for minimum size requirements, which
differ depending upon the type of JV.
3. Procedure for Legalization of Documents in the Consular Office of the Embassy of Ukraine in
the Republic of Singapore.
First the documents in two languages (English and Ukrainian) should be notarized by a Notary, then the
documents should be authorized by the Commissioners for Oaths of the Ministry of Foreign Affairs of the
Republic of Singapore.
Then the documents should be legalized by the Consular Section of the Embassy of Ukraine in the
Republic of Singapore. The procedure takes 2 business days. The cost of legalization of each set of
documents is S$290 SGD per each document.
Embassy of Ukraine in the Republic of Singapore
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Notarization and Legalization of Documents